We've done the research to bring you the very best options. Todo.txt (Plaintext file; apps for Android, Windows, Mac, iPhone and iPad). Download Todoist: To-Do List & Tasks for macOS 10.11 or later and enjoy it on your Mac. Ranked as “the best to-do list right now” by The Verge, Todoist is used by 20 million people to organize, plan and collaborate on projects, both big and small.
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While might be a proven method for maximizing organization and efficiency, you don’t need to adopt a whole new philosophy just to get your life in order. All you need is the right app.However, finding that one perfect app can be the most difficult task of all. Do a search for “task manager” or “list maker” and you’ll get dozens of apps solely dedicated to scheduling and organizing your life.The task managers on this list all let you dive in and out of your lists and to-dos with ease and efficiency, showcasing not just the beauty of iOS but also its power and versatility. And of course, they will all help you get things done. Here are our picks. The best task manager: TodoistA clean, thoughtful interface is just part of Todoist’s charm.While (free) has actually been around as long as the iPhone has, it was born and raised on the web, only emerging in its native form in 2012 after it had ample time to mature.Life outside the App Store has served it well.
Where other some other apps feel either rushed or unintuitive, Todoist consistently gets things right. From its minimal interface to its supremely functional task management, Todoist is such a pleasure to use you might find yourself looking for extra excuses to use it. Thankfully, you won’t need to look far.
Whether you’re a list maker, project manager, or obsessive scheduler, Todoist’s deceptively powerful interface has you more than covered. There’s a minimal feel to it for sure, but none of its design decisions get in the way of your ability to quickly set, schedule, and finish tasks.Todoist breaks down your to-dos in a logical way that helps you prioritize. Like most task managers, you’ll get a list of what needs immediate attention each time you launch, but what makes Todoist great—and gives it an edge over its competitors—is the ease with which it handles all of your projects and appointments, no matter when they’re occurring.Todoist easily lets you assign, prioritize and set reminders as you add and organize your tasks.There’s a logical priority placed on the tasks due during the current week, but you don’t need to use Todoist as a conventional task manager to take advantage of its greatness. By utilizing an inbox to organize your to-dos, it gives you a degree of control over your schedule that helps actually get things done more efficiently—not just hastily check them off a list.That’s not to say you can’t quickly jump in and out to check on the day’s tasks, but speed is only a small piece of Todoist’s strong user experience. Truth be told, there are any number of apps that let you input and output tasks much faster, but I didn’t find one that collected or organized them better.
Todoist understands that all tasks are not equal, so the creation of their reminders shouldn’t be either. It’s not just about scheduling—the app lets you collect like-minded tasks into projects, giving them greater importance and stature and helping to separate them from the simpler things going on in your life.And Todoist won’t cost you a thing. You can choose to subscribe to a premium account that greatly expands the service with things like custom filters, file attachments, location alerts and labels, but the free version of Todoist is still comfortably ahead of its peers. Runner-up: TodoPersonalized lists and smart sorting make Todo an excellent home for your tasks.Advanced features are one thing, but the basic premise of a task manager—making lists and scheduling tasks—ought to be a fairly instant-to-understand process.That’s what ultimately earned ($5) this spot. Todo edged out the others all on the strength of its interface. It offers a healthy servicing of advanced features for power users, but Todo really nailed the basic tenets of a task manager.Right off the bat, Todo distinguishes itself with its smart, intuitive options.
Start a new to-do and you’ll immediately be asked to choose the type of task you’ll be tackling: A reminder, list, or project. It’s a simple step but an important one; many apps ignore the fact that a good deal of our tasks only need rudimentary checklists, and a way to group items together neatly and logically is often hidden inside complex menus, if it’s not overlooked altogether. Outside of list-centric apps like Clear or Remember the Milk, Todo handled things like packing lists and bundled tasks better than any other manager, and its dexterity made the input process utterly painless.Todo’s Inbox lets you see what’s happening now, later and in the future.But what Todo truly excels at is organization. Where other apps merely give you a repository for the things you need to do, Todo actually helps you organize your tasks in a way that helps you complete them more efficiently. No matter what type of tasks you create, they’ll naturally be sorted into smart categories: An Inbox filled with things yet to be completed, a Focus List of anything due within the next 24 hours, and Starred Tasks for anything urgent. On top of that, you can add personalized lists to divide your tasks by theme.
You’ll need to do the sorting yourself here, but it’s another example of how Todo understands the way tasks naturally fit together.The interface isn’t quite as polished as some of its competitors’, but there’s a certain appeal to its custom backgrounds and whimsical use of color. Navigation is smooth and intuitive, and you’ll find a wealth of options in its settings, including location awareness and contacts integration. Like Todoist, there’s also an optional Todo Cloud subscription that expands the app’s capabilities with powerful sharing, syncing, and collaboration (along with a clever Siri workaround), but most users will be plenty pleased with the basic app. Todo isn’t just worth the price of admission; its simple yet sophisticated task management will give you and your life a new sense of order. Best for calendar lovers: Good Task 2GoodTask integrates with your Calendar events to create a full picture of everything going on your life.If you’re the kind of person who needs to visualize your to-dos on a calendar, your options are surprisingly limited. Apps like (R.I.P.) and do an excellent job of keeping track of your appointments and reminders, but they’re not true task managers, and many of the better to-do-centric apps don’t want to muddy their experiences with tiny calendars.(free) fills the space between them.
With a tabbed interface that lets you quickly switch between modes, it strikes a neat balance between a task manager and a day planner, letting you visualize everything you need to do without getting too bogged down in the minutiae of days and dots.There are four tabs to choose from in GoodTask, each with its own unique view. List displays your to-dos in classic task manager mode, while the others break down the things you need to do into daily, weekly, and monthly segments.
Its interface conjures shades of Fantastical, which is hardly a bad thing—in Week mode, a DayTicker-like bar lets you quickly jump through your tasks and Month view splits the screen between a full calendar and a chronological list of upcoming to-dos.A nifty pull-down gesture lets you create new tasks and you can easily organize them with custom lists, but the best reason to download GoodTask 2 is its built-in calendar. Fast and functional, it puts your tasks in a whole new light, aligning them with the rest of your life and helping you find the spaces where you can get things done.
Best for power users: GneoAn adjustable quadrant gives you incredible control over your tasks in Gneo.All of the managers listed here do an exemplary job with organizing and alerting you to the tasks that need to be done, but for the most part they’re catch-all’s, dutifully collecting everything you input.If your days are becoming bogged down with overlapping tasks, ($10) will help you unjumble your schedule.Gneo utilizes a panel interface that helps prioritize your tasks based on urgency, the most unique (and useful) being an adjustable quadrant view that divides things by importance. If, for example, a deadline has shifted from tomorrow to next week, you can literally drag it from urgent and drop it into important, freeing up time for something that requires your immediate attention. You can also create personalized “notebooks” that work well to keep tasks of all sizes—long-term projects and goals can be separated from menial things like grocery lists, so you won’t overlook anything important.Gneo was easily the most focused task manager I used. Every step of its interface is designed to maximize efficiency and get your tasks prioritized and polished off, and power users will appreciate its strict attention to detail. Even a mountain of tasks will seem manageable once they pass through its singular system of checks and balances, and you might even gain some perspective on the other side. Best for list junkies: ClearClear has evolved over the years, but its gesture-based navigation is just as cool as it’s always been.($5) was the first app to truly bring task management into the multi-touch era, introducing a slick, gesture-based interface that made boring old to-do lists exciting again. It’s come a long way from its humble beginnings, but its strongest suit is still its most basic feature: Making lists, and crossing things off.Clear isn’t the only task manager that utilizes gestures, but it’s the only one I tested that relied exclusively on them.
Everything from creating new lists to adjusting the settings is accomplished through simple pulls and swipes, giving Clear a fresh, modern UI that’s as slick as it is intuitive. You won’t find many of the features common to the other task managers here, but an excellent use of color and item-specific reminders make it easy to use for all of your to-dos.Rather than swiping through screens to navigate your tasks, Clear operates in a vertical space, which takes some getting used to. But once you learn the ins and outs of its various screens, you’ll be able to make and populate lists faster than with any of its peers—and you’ll have a whole lot more fun doing it.
Best for resolutions: StreaksIf you have recurring tasks, Streaks won’t let you forget to keep doing them.Resolutions aren’t just for January. Whether you’re trying to quit smoking, save up for a trip, or lose weight, ($4; iPhone only) will help you accomplish your goal.Streaks is built to be a motivator but it’s not just for tasks you need extra motivation to accomplish. You can schedule a customized daily notification for anything that you need reminding to do on a regular basis—be it walking the dog or calling your mom. And don’t worry about Streaks nagging you too much—the app doesn’t rely solely on badgering to keep you on top of your tasks.To mark off a particular task for the day, you tap and hold its circle, and the app has various views to show how well you’ve done. It’s a bit of subtle gamification, but it works, as does the integration with the Health app for tracking exercise.
And while Streaks limits you to just six tasks, it’s for your own good—it wants you to focus on the things you’re actually going to commit to doing. That means if you want to add a new task, you’ll need to complete one of your old ones (or at least feel a pang of guilt deleting it).
Others of noteSwipes’ simple, outline-inspired interface gives your tasks a sense of style and place.While the six spotlighted task managers above are among the very best in the App Store, there are numerous others that deserve a mention. Sporting a clever whiteboard-inspired interface, (free) system of customizable containers just barely missed out on the runner-up position. It does a stellar job of organizing and managing not just your tasks, but attachments and notes as well.Equally excellent is (free), a powerful task manager wrapped in an incredibly lightweight interface. Lists, projects, and to-dos are all handled with style and speed, but its shining feature has to be the daily Moment, which lets you plan the day’s tasks all at once.Another favorite is (free). Impeccably designed and built around one of most distinctive interfaces I’ve seen, Swipes’ smart, clean approach to task managing will organize your to-dos with gesture-based steps and actions.
Evernote and Gmail users will love its seamless integration with all of your notes and important emails.Its electrifying personality will motivate you to complete your tasks—but you don’t want to get Carrot angry.For list makers, there’s the inimitable (free). One of the original task managers, the app has certainly matured since its in-browser days, but it still retains much of its classic charm, down to its paper-and-pencil-styled skeuomorphic design. You’ll also get a clever panel interface that organizes your tasks by day rather than date—not to mention the cutest home screen icon ever.If you’re a serial procrastinator, ($3; iPhone only) will give you the motivation you need to finish you tasks—with a liberal dose of attitude.
You see, Carrot doesn’t let your to-dos languish past their due dates: It will shame you with sass and attitude until they get done.
Why Trust Us?My name is Adrian, and I have a lot of things to keep track of. That might be a good thing because I love playing with apps that help me manage it all. I used Above & Beyond throughout the 90s on my Windows laptops, and when I became a Linux geek turned to Task Coach and web apps like Todoist, Remember the Milk and Toodledo. ![]()
After moving to the Mac, I fell in love with Cultured Code’s Things, and I’ve used it successfully for the last decade. But I do love to play, so I keep five or ten of these apps installed on my Mac, iPhone, and iPad. Some I use, and others I play with from time to time. I have a keen interest in OmniFocus and used it as my main task manager for a few years. I also use Apple Reminders and Wunderlist to share tasks with my family. I’ll share some of my experiences throughout the review.
What You Need to Know Up-Front about Task Management
Before we look at the individual apps, here are a few things you should know first.
1. Just Installing a New App Won’t Make You More Productive
Apps are tools, and they will be of more use to you if you know how to use them effectively. Right now, there’s a lot of advice out there about how to become more productive and get more out of your apps. You can’t read it all, but some study will yield a great return on your investment. Start by reading the material that comes with your task management software.
Many have found value reading and practicing David Allen’s book “Getting Things Done“. In it, he covers a range of useful techniques, including capturing tasks and ideas as they occur to you, keeping project lists where you identify the next action to be done, considering higher horizons of focus like your vision and goals, and reviewing all of your lists each week. I recommend it.
2. There’s Room for Personal Preference
We’re not all alike. We have different tasks to manage, and different approaches to the way we organize them. There’s a lot of room for personal preference, and the app that best suits me might not suit you. Look for the app that works the way you do.
3. Lists Aren’t Just for To-Dos
Are you a list keeper? They’re helpful for a lot of things in life. Don’t just use your app to list your daily to-dos — you can use it to track so much more! Here are some ideas:
4. Other Types of Apps that Help with Task Management
In this review we’ll cover list managers, but keep in mind there are other types of apps that can help you to be productive, and supplement your to-do list:
Who Should (& Should Not) Get This?Years ago my friend Daniel told me, “I thought only disorganized people used to do lists.” I disagreed, but that experience helped clarify to me that not everyone values using a to-do list. He’s certainly not the sort of person who’d spend $80 on an app! Perhaps you feel the same. I encourage you to give a task management app a serious try anyway.
At the time I was editing several blogs, managing a few dozen writers, and having to meet deadlines most days. I couldn’t have survived without the getting the most out of the best task management software I could afford. If you’re the same, then you’re sold on the idea of using a to-do list, and just need to identify the right app for you.
In “Getting Things Done“, David Allen explains that trying to remember all of the things you need to do just adds stress to your life. Once you write them down and get them out of your head you can relax and focus on the task at hand, and become more productive.
Almost everyone will be better organized by using a to-do list app. Once you’ve listed everything you need to do you can become objective. You’ll find it easier to get an idea of how long it will all take, which tasks are most important, and which don’t need to be done at all. You can start to put what you need to do in some sort of order.
How We Tested and Picked
Comparing apps that can manage your to do list is tricky. Each has its own strengths, and there’s a wide range of prices, features, and techniques. Here’s what we were looking for when evaluating.
How Easy Is It to Capture Tasks?
Once you’ve thought of something to do — or someone has asked you to do something — you need to get it into your to do system as soon as possible, or you may forget it. Doing so should be as easy as possible. Many apps have an inbox, where you can enter multiple items quickly without having to organize them up front. Integration with other apps is also helpful, so you can add a task from, say, an email directly into your app.
How Versatile is the App’s Organization?
We all have different roles and task categories, so you need an app that can organize things in a way that makes sense to you. You might want to separate work tasks from your personal ones and create a number of lists to match your responsibilities. Folders, tags, priorities, and flags are some of the ways an app will let you create structure.
Does the App Provide Different Ways to View Your Tasks?
When organizing tasks, it’s helpful to see the details of each project. When doing tasks, it’s helpful to group them in different ways. You might want to see a list of all the tasks that are due soon, quickly check all of the phone calls you need to make, or create a shortlist of the tasks you aim to accomplish today. Many apps allow you to view your tasks by context, filter by tag, or notify you of tasks due today. Some apps even allow you to create custom views.
How Does the App Handle Dates?
Some tasks are associated with a date — most often a deadline, like a homework assignment. It’s helpful to see a list of tasks due today (or in the next few days), and some tasks may deserve a pop-up notification to remind you. Some tasks are recurring and need to be done on a certain day each week, month or year, for example, putting the garbage out. You may have some tasks that you can’t actually start yet. They shouldn’t be clogging up your list, so some apps will let you hide them from your list until a future date — a feature I find very helpful.
Is the App for an Individual or a Team?
Many of the apps we’ll cover in this review are for one person only. Others allow you to share lists and delegate tasks with others. Which do you need? Many people prefer to use two different apps, one for personal use (which other members of the team can’t mess up), and one for shared tasks and projects.
Can the App Sync to Mobile?
I find myself checking my to-do list on my phone and iPad more than my computer. I often review my tasks on the go and add new tasks as soon as I think of them. Mobile apps are helpful and should sync quickly and reliably with your Mac.
Cost
The best to do list apps are not cheap, and in my opinion, that cost is justified. Not everyone will agree, so we’ve included apps right across the price range, all the way down to free. Here’s what the apps we cover cost, sorted from cheapest to most expensive:
Now let’s get to the winner’s list.
The WinnersBest Choice for Most People: Things 3
Cultured Code Things is a sleek, modern task manager, and has recently been rebuilt from the ground up. Tasks are logically organized by area of responsibility, project, and tag, and can be viewed in a number of ways — tasks to do today or in the near future, tasks that can be done at any time, and tasks you may get around to someday.
$49.99 from the Mac App Store. A fully functional 15-day trial version is available from the developer’s website. Also available for iOS.
Meet the all-new Things! A complete rethinking of the original, award-winning task manager – with a perfect balance between simplicity and power, incredible new features, delightful interactions, and a timeless new design.
Things has been my main task manager since 2010 — almost as long as I’ve been using a Mac. It suits me well. Maybe it’s a good fit for you too.
Above is a screenshot of the tutorial project. The app looks clean, and there’s a sense of logic in the way it’s set out. The left pane contains a list of your areas of responsibility and projects, and above them, some shortcuts for smart folders that give you useful overviews of your tasks.
Areas of responsibility are the categories that sum up your major roles and interests. It could be as simple as “Work” and “Home”, but I find it useful to include additional areas like “Cycling”, “Tech” and “Finances”.
You add tasks under each of these areas, or you can add projects for jobs that require multiple tasks. For example, under “Family” I have a project that lists the places we’d like to visit while living inter-state for the next year, and under “Work” I have a project related to writing this review.
The smart folders at the top list tasks according to the level of commitment you have toward them:
Other folders include the Inbox where you can rapidly enter new tasks, the Logbook which contains all of your done tasks, and the Trash.
Things offers two additional methods of organization. The first is headings. A big project can become cumbersome, and headings allow you to split it into smaller sections. That’s clearer than having one big jumbled list and simpler than creating two different projects.
Things also allows you to categorize your tasks by tags. One task can be assigned multiple tags, and these can be used for a variety of our purposes. Here are some examples:
Once you have set up some tags, you can filter any list to show just the items tagged a certain way. For example, here are the tasks I can do anytime that are tagged “Phone”.
Things also supports checklists, which is helpful for tasks with multiple steps that aren’t significant enough to be set up as a project.
Things offers three date features:
Things is designed for individuals and doesn’t allow you to share or assign tasks. There are mobile versions of the app for iPhone and iPad, and sync is reliable.
At $49.99 Things is not cheap, and if you need the iPhone and iPad versions, it’s even more expensive. I find it worth every cent. You can read more from my full Things app review.
Best Choice for Power Users: OmniFocus 2
OmniGroup’s OmniFocus is a power user’s tool for getting things done. Unique features like outlines and perspectives allow you to optimize your workflow, and the review feature allows you to periodically check up on your projects.
Power users will want the Pro versions of both the Mac and iOS apps, which comes to an eye-watering $139.98. If you put a high value on productivity, you might find that a bargain.
$39.99 from the Mac App Store or the developer’s website. A 14-day trial version is available from the developer’s website. OmniFocus Pro is available for $79.99 from the developer’s website, or you can upgrade through an in-app purchase. Also available for iOS.
Live a productive, contextual life with OmniFocus 2 for Mac. Keep work and play separated with contexts, perspectives, and focus. Ignore the irrelevant, focus on what you can do now, and accomplish more. And do it all much faster than before.
OmniFocus can do everything Things can do, and more. It’s a powerful and flexible tool that can adapt to your way of doing things. For best results, you’ll need to purchase and carefully configure the Pro version. So it will cost you more and require more effort to set up.
You can view your OmniFocus tasks by project or by context. Project View allows you to organize what you need to do in detail. You’re able to create as many folders and subfolders as you need to give categories to place your tasks and projects in.
Projects can be parallel or sequential. A parallel project has tasks that can be completed in any order, where the tasks of a sequential project must be done in the sequence they are listed. You can use the outline feature to create a hierarchy of subtasks. I love the idea, but find the interface a little fiddly, and wish it worked more like OmniOutliner.
Context View is often the best way to work on your tasks. You could pull up your “Phone” context if you’re in the mood to chat, or the “Errands” context when shopping. All relevant tasks from across your projects will be there. However, while Things allows you to apply an unlimited number of tags, each OmniFocus task can be associated with one and only one context.
Regular reviews are important. In OmniFocus, you can define how often each project should be reviewed. The Review view shows you all projects that are due.
But the real power of OmniFocus Pro is its Perspectives, where you can create as many custom views as you need. You could create a perspective to imitate Things’ Today view that lists all tasks that are flagged or due today.
You could set up “Home” and “Work” perspectives, have one for tasks that are due soon and another for tasks that are on hold. This feature is only in the Pro version and really allows you to personalize the app.
The Best Free Choice: Wunderlist
Wunderlist is an attractive, multi-platform task app that is now completely free. The Pro version was recently discontinued, and its features incorporated into the standard app. There are versions for Windows, Android and more.
Wunderlist has fewer features than both Things and OmniFocus. That keeps the app simple, which will appeal to some people, as will its price. One final benefit — the app allows you to share task lists and assign tasks, making it the only winner appropriate for teams.
Free download from the Mac App Store. As of April 4, 2018, Wunderlist Pro is no longer available, and its features are now included in the free version. Also available for Android, iPhone, iPad, Web, Windows Phone, Chromebook, Kindle Fire.
Wunderlist is the easiest way to get stuff done. Whether you’re planning a holiday, sharing a shopping list with a partner or managing multiple work projects, Wunderlist is here to help you tick off all your personal and professional to-dos.
If you’re concerned about the cost of our other winners, Wunderlist may be for you. It’s a simple and attractive task manager that manages to include quite a few features, and it’s absolutely free.
Like most task managers, you can set up lists for the main categories of your life. With Wunderlist, you can share each list with others, so you could share a shopping list with your family, and a work project with the other team members. Individual tasks can be assigned to other members of the group.
This is something our other winners are unable to do. So, besides cost, the ability for multiple people to manage the same task is another strong reason to consider Wunderlist.
You’re also able to star important tasks, and set due dates and reminders. When looking for urgent tasks, you’ll need to check both the “Starred” and “Today” lists. I wish that you could view both in a single list, but that’s not possible unless you go through the list of tasks due today and manually star them.
Tasks can contain checklists, notes, and comments. Comments allow team members to discuss a task with one another.
The Competition and Comparisons
There are plenty of alternatives. Here are a few highly rated apps you may like to consider.
2Do is recommended in many reviews and highly rated on the App Store. It has many of the features of our winners and costs the same as Things.
The app offers tags and notifications, lists and projects, mobile apps and sync. Although it looks quite simple, there is plenty of power under the hood, including smart lists, which are similar to OmniFocus’ perspectives. They are configurable saved searches that can pull tasks from all of your lists, for example, all tasks due in the next three days that are tagged “bill”.
2Do is $49.99 from the Mac App Store, or $9.99/mo on Setapp. Also available for iOS and Android.
GoodTask 3 is based on the standard Mac Reminders and Calendars app and adds functionality. That makes it a good choice if you’re already using Apple’s productivity apps, but wish they were more capable.
Like 2Do, GoodTask features smart lists, which search for tasks from certain lists, or that include (or exclude) certain tags. This feature isn’t as powerful as OmniFocus’ perspectives, but it’s helpful all the same. Other features include subtasks, repeating tasks, manual sort, and quick actions.
GoodTask 3 is $19.99 from the Mac App Store or $9.99/mo on Setapp. A trial version is available. Also available on iOS.
Todoist started as a web app, but now has apps for most platforms, including Mac. I used it long-term over a decade ago, and it’s come a long way since then.
The free version includes everything you need to get started but doesn’t include all of the features of our winners. It allows you to capture and organize tasks, remember deadlines, and review the week ahead. You can map out your tasks with projects and goals, and highlight tasks that are important with color-coded priority levels, and even visualize your progress with attractive charts and graphs.
There are some limits to the free version. You can have a maximum of 80 projects, and up to five people can access a project. Yes, it’s a multi-user app. A premium subscription will increase these numbers to 200 and 50, and unlock even more features, like templates, labels, themes and custom views.
Download Todoist from the Mac App Store. It’s free for a basic plan and $44.99/year for premium.
TaskPaper 3 is quite different to the other apps we’ve listed. It’s a plain text app and very minimalistic. It’s also quite smart, offering a very different way of working with your tasks. You organize your projects, tasks, and subtasks in an outline, and I find it more intuitive than OmniFocus’ outlining features. You can use tags on each item, and quickly filter your whole list by a specific tag.
When my daughter’s family moved in with us a few years ago, rearranging the house was a huge task. So I used a TaskPaper file in Editorial on my iPad to organize and track our progress. I just attempted to open that file in TaskPaper for the Mac for the first time, and it worked perfectly.
TaskPaper is $24.99 from the Mac App Store, or $9.99/mo on Setapp. A 7-day trial version is available. It is no longer available for iOS, but compatible apps like Taskmator and Editorial are.
Free Alternatives
Here are some ways to manage your to-do list without spending any money.
Use Pen and Paper
You don’t absolutely need to use an app to manage your to-do list. There’s something satisfying about crossing completed tasks off a paper list. You could scribble on the back of an envelope with a pencil, or purchase a stylish Moleskine or Daytimer, it’s totally up to you.
There is a certain amount of redundancy and duplication when using pen and paper. You may find that frustrating, or you may find it a good way to review your tasks each day. Paper productivity systems seem to be taking off again, and new methodologies like the Bullet Journal are being developed.
Free To Do List Apps for Mac
Wunderlist is a great free task manager for the Mac. Here are a few more.
Apple Reminders is already installed on your Mac, iPhone, and iPad, and allows you to create tasks with reminders, and shared lists. Some time ago I moved our family shopping list from Wunderlist to Reminders, and it works well. My wife and I can add items to the list, and they’re updated automatically on both of our phones. It works well.
Siri integration is very helpful. You wouldn’t believe how many times I say to Siri, “Remind me to check the washing machine in 90 minutes.” It creates a Reminders task for me and notifies me 90 minutes later without fail.
WeDo is free from the Mac App Store. It includes subtasks, due dates, repeating tasks, reminders, notes, and attachments. You can also share and assign tasks to others, making it suitable for families and small businesses.
Free To Do List Web Services
Instead of using a Mac app, there are a quite a few web apps that will manage your to-do list. You’ll be able to access your tasks from any device without installing a thing.
Toodledo isn’t the most attractive web app out there, but it’s free and includes all the features you’ll ever want. Mobile apps are available.
Google Tasks is simple and doesn’t have many features, but if you use other Google apps like Gmail or Google Calendar, it is well-integrated and may come in handy.
Asana is a great way to share and assign tasks with your team, and is free for up to 15 team members. A Pro plan is available for $9.99/month that allows more members and includes more features.
The basic plan for Remember the Milk is free, and includes plenty of features. If you want more, you can upgrade to the Pro plan for $39.99/year.
GQueues Lite includes all the basic features you need for free. Upgrade and gain additional features for $25/year.
Trello‘s boards, list, and cards allow you and your team to organize and prioritize your projects. The basic version is free, and if you need additional features, Business Class costs $9.99/user/month.
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